CollegeCounsel
Secure & Organized

Stop Losing Files in Email Chaos

Keep every essay, transcript, recommendation letter, and test score organized in one secure place. No more digging through email threads or asking students to "resend that file."

100%
Secure & Encrypted
5min
Average Search Time
Unlimited
Storage Space
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No credit card required • 14-day free trial • Setup in 5 minutes

Document Vault showing organized folders with student files

The Hidden Cost of Disorganized Files

When documents are scattered across email, Google Drive, Dropbox, and local folders, everyone wastes time and nothing feels secure.

Can't Find Files When You Need Them

"Did Sarah send me her transcript in August or September? Let me search through 200 emails..."

Version Control Nightmare

Multiple copies: essay_final.docx, essay_final_v2.docx, essay_REALLY_FINAL.docx. Which one is actually final?

Constant "Resend That File" Requests

Students lose files. You resend them. They lose them again. Repeat forever.

Security & Privacy Concerns

Sending sensitive documents via email isn't secure, and personal Google Drives aren't professional.

No Central Repository

Files spread across email, Dropbox, Google Drive, your computer, and students' inboxes.

Accidental File Loss

Student deletes an email with an important attachment. Now it's gone forever.

One Secure Place for Every Document

The Document Vault keeps everything organized, searchable, and accessible—for you and your students.

Smart Organization

Automatic Folder Structure

Every student gets their own organized vault with folders for Essays, Transcripts, Test Scores, Recommendations, and more.

  • Pre-built folder structure (no setup required)
  • Create custom folders for specific needs
  • Tag files for easy filtering (e.g., "Needs Review" or "Final")
  • Link documents to specific colleges
Document vault showing organized folder structure
Version History

Never Lose a Draft Again

Every file upload is automatically versioned. See exactly how documents evolved over time.

  • Automatic versioning for every file upload
  • View and download any previous version
  • Compare versions side-by-side
  • Restore old versions if needed
Version history showing multiple drafts of an essay
Instant Search

Find Any File in Seconds

Powerful search that looks through filenames, tags, notes, and even the content inside documents.

  • Search by filename, tag, or file type
  • Full-text search inside PDF and Word documents
  • Filter by date range ("show me files from August")
  • Search across all students or just one
Search interface showing instant file discovery
Enterprise Security

Bank-Level Encryption

All files are encrypted in transit and at rest. FERPA compliant. SOC 2 certified.

  • 256-bit AES encryption
  • FERPA compliant data handling
  • Role-based access controls (you decide who sees what)
  • Automatic backups (files never disappear)
Security features including encryption and access control

Ready to Get Organized?

Start your 14-day free trial and experience the peace of mind that comes from knowing every file is exactly where it should be.

No credit card required • 14-day free trial • Cancel anytime

100%
Secure & encrypted
5min
Average search time
Unlimited
Storage space